Tax Reporting and Compliance – Direct Tax Manager

Job Purpose

• Candidate will be part of the Tax Compliance Tower and would have an overall accountability and responsibility for the accurate and timely delivery of all Direct Tax preparation, Filing, Payments, Tax Accounting entries, Tax Audits and other compliance requirements of all Regus/IWG entities supported by the Direct Tax team in the Global Service Center (GSC).
• Work with Group Tax and other Finance Towers to identify process improvements opportunities and drive transformation and continuous improvement initiatives to reduce processing time and improve the overall timeliness and quality of all Direct Tax outputs/deliverables.

Duties and Responsibilities

• Lead and develop the Direct Tax Compliance Team (Coaching, Mentoring, Performance Management, Training)
• Plan and manage Direct Tax filing and payment activities, Tax Entries (e.g. confirming requirements, reviewing timelines, maintaining and updating trackers/tax filing calendars)
• Address escalations and manage relationships with and expectations of Group Tax, local Tax teams, Local Service Center (LSC), Part-timers , Global Service Center (GSC)  finance teams and 3^rd party service providers
• Ensure tax reporting, tax audits and related compliance obligations, documents and reports are accomplished on time and free of error
• Address and manage tax notices and assessments, including coordination with examiners, review of document and schedules prepared by the team, and the check of the propriety of the assessment findings
• Prepare and send the reply to tax audit/inquiries and other third-party confirmations
• Spearhead PHL tax refunds, including monitoring and managing previous years’ tax refund claims, assessing compliance with refund requirements, and closely coordinating with external advisors for timely tax refunds filing
• Provide guidance or Assist in the preparation or collection of data for Transfer Pricing returns and/or documentation (if required)
• Keep abreast of appropriate tax regulatory changes impacting assigned IWG entities and translate changes into the Direct Tax processes and systems to ensure compliance
• Ensure final returns, working files and other related documents are stored on SharePoint and determine if there are documents required by country law to be archived physically or electronically. 
• Address the issues noted during day-to-day activities and review recommended solutions
• Ensure robust review and control procedures are in place to deliver accurate and timely outputs (i.e. returns, payments, entries, responses to tax audit,etc)
• Drive and monitor process improvements to drive efficiencies
• Ensure process documentation, back-up system and succession plans are in place
• Where required or requested:
• Review requirements (e.g. residence certificate) to avail of tax treaty relief or exemption
• Review data input for tax calculation and put in place control checks
• Review analysis and schedules required during tax inspection of assigned IWG entities
• Review corporate income tax returns, and other tax returns.
• Review CWT/WHT rates and check if proper supporting documents are in place.
• Ensure that all Regus / IWG Philippine entities are equipped in addressing tax mapping visits both from the tax authorities and local government units
• Monitor and ensure the timely application/renewal of business permit with the appropriate government unit for PHL Entities
• Review the accuracy of gross receipts declaration for PHL local business taxes
• Monitor and ensure timely payment of property taxes and sales and use tax.
• Review services provided by third-party tax advisor, capture and share relationship improvement opportunities
• Perform other tasks assigned by the Finance Director and/or Group Tax

Qualification

• CPA; CPA-lawyer is an advantage
• At least 8 years of experience in Direct Tax Reporting and Compliance including extensive experience in Philippine Taxation and Compliance
• At least 5 years of experience in a management or supervisory role
• Experience in dealing with internal and external stakeholders

• Dynamic, hands-on, proactive self-starter, high ownership and resilient

• Strong team leader with the ability to coach and develop people
• Excellent communication skills (written and verbal), with proven ability to communicate across all levels within the organization
• Able to prioritize tasks, manage issues and produce results in a timely manner
• Highly analytical and detail-oriented
• Able to adapt to change, demonstrating flexibility and ownership of the change
• Transformation and continuous improvement appetite
• The following are preferred but not required:
• Knowledge of international tax
• Experience in Big 4
• Experience in managing professional teams in a multinational, shared services environment
• Experience in dealing with and managing 3^rd party service providers
• Proficient in MS applications