CoSec and Legal Manager

Job purpose

• The candidate will serve as the Corporate Secretary of all Regus / IWG Philippine entities responsible for the corporate housekeeping and managing the GSC corporate secretarial team. The candidate will also act as the Data Protection Officer of the GSC and a Legal representative for GSC’s legal affairs.

Duties and responsibilities

• Serve as Corporate Secretary responsible for conducting and overseeing directors’ meetings, including preparations of related minutes and certificates, safekeeping and preserving the integrity of the minutes / certificates as well as other official corporate records, preparing and submitting reports required by the SEC, and performing such other duties and responsibilities as may be prescribed under the Revised Corporation Code and under SEC regulations
• Manage a team that handles global corporate housekeeping of all IWG entities in different jurisdictions as well as coordination with local advisors. Tasks include but not limited to: Diligent Entities corporate data management and monitoring, new entity incorporation in local jurisdictions including locally registering any company update such as director change, address change, shareholding change, intercompany agreement preparation and execution including registration of security agreements, minutes or resolutions preparation including arrangement of signatures, local application for liquidations, and other related corporate housekeeping tasks
• Coordinates with GSC Treasury and the Bank on certain treasury tasks as required.
• Work with Tax and Reporting Team in initiating VAT registration as part of setting up new entities
• Monitors Team’s KPIs and Individual scorecards and acts accordingly in addressing red metrics and poor performance. Ensures that volume received in Service Now (SNOW) are addressed timely by the team members and works on closing escalated and aged tickets in the queue.
• Act as the Data Protection Officer (DPO) of the GSC

Qualifications

• Legal or Paralegal
• At least 5 years of relevant experience in Corporate Secretarial
• At least 2 years’ experience in handling/managing Data Privacy
• High integrity and commitment to work
• Cross functional collaboration and team player, and experience of managing a team
• Dynamic, hands-on, proactive self-starter, high ownership and resilient
• Excellent communication skills (written and verbal), with proven ability to communicate across all levels within the organization and with external parties
• Problem solving and Analytical skills
• Able to manage difficult stakeholders, high pressure at work and multiple deliverables