Health, Safety and Compliance Advisor

Role Overview:

This role will support the Operations Team, responsible for H&S globally, covering both Instants Employees, and our Managed Products to ensure there a robust H&S System in place to reduce the potential for injury and ill health and ensure the health, safety, and wellbeing of our clients.

Key Responsibilities:

Instant requires competent support in discharging its Health and Safety (H&S) legal obligations in all countries in which it has employees and business operations based and in which it provides services to its clients.

General

• Central point of contact and coordination for Health, Safety & Compliance globally, working closely with Instant’s regional H&S consultant
• Undertake research as required and develop pragmatic solutions to meet H&S requirements of the countries in which Instant operate.
• Undertake research as required and develop pragmatic solutions to meet H&S requirements of the countries in which Instant operate.
• Build strong relationships with the global Managed Teams to ensure the highest standards of our Health & Safety for Instants clients, inducting new starters to the business in our H&S Arrangements.
• UK Health, Safety & Compliance lead,
• Monitor internal stakeholders’ operations against the processes and standards set by the H&S Management System and escalate instances of non-conformance,
• Administration of meetings and events, including bookings, invites, collation of agenda and slide pack, minutes, communication, and invoicing.
• Manage H&S Inbox, coordinate the inwards and outwards flow of
• Responsible for publishing and updating risk logs, compliance trackers, training trackers

Reporting & Analysis

• Production and analysis of Health, Safety & Compliance data and statistics, escalation of trends
• Support Monthly/Quarterly H&S Performance Reviews with Managed Teams and Regional H&S Consultant Leads.
• Development and ongoing management and improvement of data reporting tools, for both H&S KPIs, Managed Business units and the Supply Chain.
• Track and monitor key compliance activity, reporting, and Statutory
• Work with other business units such as Managed, BI and SRM teams to share and manage reporting of data and improve utilisation of tools.

  H&S Management System & Tools

• Management and administration of IT System, such as Safety Culture & Incident Reporting system, provision of training and information to users, keep system up to date with latest improvements and seek system development.
• Monitor changes in legislation and update legal registers accordingly.
• Oversee incident reporting and investigation, including investigation reporting and closing out of follow up corrective actions.
• Management and coordination of the Instant H&S Training Matrix, course organisation, and
• Coordinate engagement and communication activity for internal and external stakeholders, including safety bulletins, process changes and updates to the H&S SharePoint site.
• Ensure accurate system of recording, documenting, and updating H&S standards, working within the framework of the 9001-quality management system.

Incident Management, Triage Investigation

• In line with the requirements of Instants Reporting & Investigating Incidents Procedure
• Provide support to Instant Group colleagues and supply chain to ensure the implementation of the
• Manage the tracking of all events via the reporting system and ensure these are triaged to provide an appropriate level of investigation by the responsible person.
• Review the quality and adequacy of investigations completed by Instant Colleagues or its appointed supply chain/ landlord. Make recommendations as needed to ensure the completeness of investigation.
• Track the delivery of corrective/preventative actions identified by investigations to ensure close out of these.

• Engage Instants leadership teams and supply chain in the learnings and improvements identified through
• Perform any other duties as may be required to support the reporting and investigation of incidents

Supplier Assurance & Inspection

• Undertake or coordinate the delivery of the following activities utilising Instants H&S Consultant network:
• As required, undertake evaluations of H&S PQQ’s for prospective suppliers of the Instant Group, make recommendations on the suitability of the proposed suppliers.
• Provide support to the Instant Group through the completion of H&S due diligence requests from Instants Clients or via supporting an H&S audit conducted by Instants Clients.
• Translate and deliver the measurement, auditing, reporting and communication of non-compliance to defined internal processes and standards and legislative requirements to identify and promote best practice and areas of continuous improvement across the managed team.

Background and Experience

Risk Assessment

• Undertake or coordinate the delivery of the following activities utilising Instants H&S Consultant network:
• Complete the initial and annual review of Site Based Risk Assessments for both Instant offices and

Instant Managed Offices

• Prepare task-based risk assessments and method statements for activity undertaken by Instant employees. Undertake an annual or bi-annual review as agreed.
• As required undertake reviews of third-party / supply chain risk assessments, e., as part of mobilisation or when new or complex processes are introduced.
• As required complete the initial and subsequent reviews of risk assessments for new and expectant
• As required complete risk assessments for young person’s employed by or who are undertaking work experience with the Instant Group
• As required develop Personal Emergency Evacuation Plans (PEEPs)
• Work with Instants outsourced DSE provider to support triage and recommendations

Key Skills

• NEBOSH General, International or Construction Certificate (Essential)
• Facilities Management, Fit-Out, Corporate, Retail or Real Estate sector experience (Essential)
• NEBOSH Fire Certificate (Preferred)
• NEBOSH Diploma or studying towards (Preferred)
• IOSH Membership – Tech Level (Preferred)
• Understanding of project delivery within a fast-paced business environment with the ability to work well under pressure.
• Demonstrated capability for problem solving, decision making, sound judgement and
• Ability to analyse and interpret
• Able to communicate, engage and energise at a senior level across the
• Excellent oral and written communication skills as well as excellent presentations skills
• Strong IT aptitude shown through use of O365 products