Finance Tax Administration - 2 months Interim

Interim – Finance Tax Administration

About IWG
IWG is the world's largest provider of flexible workspace, with more than 5,000 locations across 120 + countries. We bring together leading brands such as Regus, Spaces, HQ and Signature, as well as digital marketplace platforms such as Instant Offices, Easy Offices and Coworker. For over 35 years, we've enabled organisations of every size—from start-ups and scale-ups to 83% of the Fortune 500—to work more productively, flexibly and sustainably.

Our purpose is simple: help everyone have a great day at work—while protecting people and the planet. We offer carbon-neutral workplaces worldwide and are moving towards achieving Net Zero emissions.

In 2025, IWG delivered record system wide-revenue of $4.5B driven by rapid expansion of our capital light-partnership model. This will continue in 2026 where we will have a target of over 1500 new centre deals as we accelerate towards our long term ambition of 30,000 centres world-wide.

Join us - www.iwgplc.com

Job Purpose
The purpose of this temporary role is to provide administrative and operational support to the German Finance & Tax team, ensuring the efficient execution of day-to-day activities across a large portfolio of legal entities. The position is focused on documentation management, data maintenance, stakeholder coordination, and process administration, enabling Finance and Tax professionals to concentrate on technical accounting, tax, compliance, and reporting matters.

Key Responsibilities

• Maintain and organize finance, tax, and legal entity documentation in accordance with internal record retention requirements.
• Coordinate information requests and document exchanges between internal departments.
• Support the maintenance of entity registers, compliance trackers, and statutory filing calendars.
• Prepare and update reports, status overviews, task trackers, and management summaries.
• Assist with the collection, validation, and filing of supporting documentation for recurring finance and tax processes.
• Perform administrative reviews of master data and ensure records are complete and appropriately documented.
• Support invoice administration and vendor documentation processes.
• Coordinate document execution and archiving activities.
• Assist with process standardization and continuous improvement initiatives within the Finance & Tax function.

Required Skills, Experience & Qualifications

• 2-5 years of experience in an administrative, finance support, accounting support, tax support, or compliance coordination role.
• Experience supporting Finance, Tax, Compliance, Legal, or Corporate Secretarial teams.
• Advanced Microsoft Office skills, particularly Excel, Outlook, Word, and Teams.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Familiarity with document retention requirements and compliance-related administrative processes.
• Practical experience with DATEV, including the setup and maintenance of legal entities within the DATEV environment.
• Experience collecting, organizing, and uploading entity-related documentation into DATEV, such as incorporation documents, commercial register extracts, shareholder resolutions, powers of attorney, tax registrations, annual financial statements, and other statutory or tax-related records.
• Consistently delivered results, above expectations
• Strong communication and stakeholder management skills, with the ability to influence in a matrix environment
• Confident decisionmaker who demonstrates sound judgement
• Organised, consistently delivers against tight deadlines
• Collaborative team player and a commitment to excellence
• Resilient, able to deal with ambiguity

What we can do for you
You are reading the right advert if you are looking for:

• A fun, challenging, and rewarding career.
• Award-winning induction training and excellent ongoing learning and development.
• Fantastic career progression opportunities.
• Access to a comprehensive selection of flexible, personalised workplace benefits that support your mental, physical, and financial wellbeing.

Recruitment Process
Our recruitment process is transparent and objective, because we care about your experience with us. We will respond to you within a few days to let you know if you are moving to the interview stage. This usually starts with a 30 minute conversation with our Global Recruitment Team, giving you the chance to learn more about us and the job. If we both feel there's a good fit and connection, you will progress through one or two further stages, depending on the level of the position. IWG is proud to be recognised as a Leading Employer, every year since 2022.